Job Description

Job Title: Purchasing Specialist

Location: Orlando, FL 32804 (100% onsite)

Pay: $16-17/hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Employment Type: Temporary with potential to become permanent

Job Summary

As a Purchasing Specialist, you will play a vital role in supporting the procurement process for medical products, office supplies, and furniture. You will be responsible for processing purchase requisitions, managing purchase orders, vendor relations, and ensuring timely delivery of goods. Your focus will be on procurement activities where specifications are well defined, supporting multiple departments to maintain inventory and supply chain efficiency.

Key Responsibilities

• Process purchase requisitions by gathering necessary authorizations and signatures.
• Manage the 3-way match process for all purchase orders, including purchase requisitions, purchase orders, packing slips, and invoices.
• Create purchase orders in GP and forward completed payment packages to AP/Finance.
• Research and obtain competitive pricing; place orders via vendor websites, platforms, or phone.
• Develop and maintain vendor relationships; schedule and attend quarterly business reviews with major vendors.
• Manage formulary to identify cost-saving opportunities and recommend preferred vendors to reduce vendor count and standardize product lines.
• Identify Women and Minority Business Enterprise (WMBE) opportunities and provide input to the Director.
• Use company credit cards for purchases not available through credit accounts and reconcile statements monthly with proper documentation.
• Maintain purchasing supply room inventory, manage par levels, and process PPE requests.
• Assist departments in establishing and managing PPE par levels and inventory revisions.
• Coordinate supply room transfers and provide month-end reports for cost center allocations.
• Support delivery and mail distribution activities, including sorting deliveries, managing urgent orders, and organizing next-day deliveries.
• Coordinate returns by creating shipping and vendor return labels and repackaging items as needed.
• Assist in implementing and championing a web-based procurement platform, serving as the primary contact between the organization and the platform host.
• Monitor and report on platform-generated compliance and exceptions, recommending improvements to increase adherence to procurement policies.
• Maintain a high standard of ethical and professional conduct while adhering to agency policies and procedures.

Qualifications

• Strong organizational skills with attention to detail.
• Effective communication skills, both written and verbal.
• Experience in purchase order processing and vendor management preferred.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with procurement systems or platforms is a plus.
• Commitment to ethical standards and confidentiality.

Additional Information

• This is a temporary position with the possibility of conversion to a permanent role.
• Must be able to work onsite full-time at the Orlando, FL location.

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