Job Description

Project Manager Assistant – Trilingual (English / Spanish / Italian)

Location: Miami, FL

Full-time position

Company Overview:

We are an international company specializing in industrial lifting equipment (hoists, winches, cranes, and control systems), with active operations in manufacturing, import/export, and advanced engineering projects including Foreign Trade Zone operations and IoT-based monitoring systems. We are seeking a highly organized, detail-oriented, and multilingual Project Manager Assistant to support ongoing and future projects.

Position Summary:

The Project Manager Assistant will work directly with company leadership to coordinate and support multiple projects, including:

• Foreign Trade Zone (FTZ) operations and compliance
• Development of hardware and software for Industrial Control and Monitoring Systems
• Supply chain management and vendor coordination
• International trade documentation
• Technical and administrative project follow-up

Key Responsibilities:

• Assist in planning, scheduling, and tracking progress of multiple ongoing projects.
• Coordinate communication with international vendors, suppliers, and service providers.
• Assist in documentation for FTZ compliance, ERP/ACE integration, and regulatory filings.
• Support technical teams with hardware and software development follow-up.
• Draft, review, and organize contracts, agreements, and technical documents.
• Prepare reports, meeting summaries, and project updates.
• Act as liaison with engineers, legal advisors, customs brokers, and other stakeholders.
• Manage deadlines and ensure timely completion of tasks.
• Assist with trade shows, customer support, and product documentation if required.

Required Qualifications:

• Fluent in English, Spanish, and Italian (spoken and written).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Experience in international business, trade, or technical project coordination.
• Ability to understand and manage technical documentation.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and project management tools.
• High attention to detail, problem-solving mindset, and ability to work independently.
• Bachelor’s degree in Business Administration, International Trade, Engineering, or related field preferred.

Preferred Qualifications:

• Experience with FTZ operations, import/export regulations, or customs compliance.
• Experience with ERP systems or international logistics.
• Background in industrial equipment, manufacturing, or technical projects.
• Experience assisting senior management in a fast-paced environment.

Compensation:

Competitive salary based on experience, plus performance-based incentives.

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