Job Description

MHS Consulting seeks a proactive, detail-oriented, and highly organized Consulting Project Assistant to provide administrative support to our consulting team and leadership. This position plays a critical role in ensuring seamless operations for executive search projects, survey management, and client-facing deliverables. The ideal candidate is resourceful and emotionally intelligent and thrives in a fast-paced consulting environment that values trust, collaboration, and excellence.

As Project Assistant, you will be an integral member of the MHS Consulting team, supporting consultants and leadership by managing priorities, anticipating needs, and facilitating efficient project execution. Your work will include managing executive search candidate pipelines, administering assessments, coordinating survey processes, preparing professional client materials, and assisting with scheduling and other communications. By ensuring operational excellence, you will enable the consulting team to focus on strategic priorities and client relationships.

RESPONSIBILITIES

Executive Search: Candidate Support and Document Organization

• Monitor the MHS Consulting Searches inbox for new candidates; distribute resumes and cover letters to consultants on a scheduled basis.
• Enter candidate information into tracking systems and maintain accurate, up-to-date records.
• Assist with tracking project deadlines and communicating with consultants, ensuring timely preparation of candidate materials.
• Assist with administering assessments (e.g., DiSC, Gallup) to candidates and forward results to consultants.
• Assist with preparing professional Candidate Profiles and coordinate review and finalization prior to client presentation.

Surveys: Distribution and Management

• Review and edit consultant-developed surveys for formatting, clarity, and professionalism.
• Oversee distribution of survey by stakeholder group, including email and paper-based methods.
• Manage survey communications, including templated emails, reminders, and progress updates.
• Collect and compile survey results for consultants, maintaining confidentiality and accuracy.
• Maintain organized electronic and physical files; ensure timely sharing of reports and materials with consultants and clients.

MHS Consulting is a service of MHS Association. MHS Association is committed to creating a workplace that celebrates diversity, fosters inclusivity, and promotes equal opportunity for all. We believe that every individual brings a unique perspective and talent to our team, enriching our environment and contributing to our success.

We embrace differences in race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our culture is one of respect, warmth, accountability, and collaboration, where every employee is valued, supported, and empowered to be their authentic self.

We provide an anti-racist, welcoming, and inclusive atmosphere for everyone, whether they are our colleagues, customers, or partners. We actively seek to create a sense of belonging and community, where everyone feels respected, heard, and valued. As a membership association, members come first, and excellent customer service is our priority.

QUALIFICATIONS

• Bachelor’s degree with at least 2 years of administrative experience, or high school diploma with 4+ years’ relevant experience.
• Demonstrated ability to manage multiple priorities with accuracy and agility
• Strong proficiency in Microsoft Office Suite, project management tools, and database systems.
• Exceptional written and verbal communication skills, with the ability to prepare professional documents and correspondence.
• Proven discretion, sound judgment, and commitment to confidentiality.
• High level of professionalism, emotional intelligence, and client service orientation.

POSITION TYPE AND EXPECTED HOURS OF WORK:

• This is a part-time, non-exempt position based in the Goshen, IN office with hybrid potential.
• Ability to work flexible hours based on the needs of the organization. The position will normally be 15-20 hours per week, with hours varying based on workload. Occasional travel will be required. Working hours will be primarily during MHS Consulting business hours on Monday-Friday 8:00-4:30.

To Apply

Interested candidates should send a Cover Letter and Resume to mhssearch@mhs-consulting.org. Applicants will be considered on a rolling basis.

Job Tags

Similar Jobs