Job Description

Job Title: Personal Assistant

Location: Marin County, CA (Hybrid, primarily onsite)

Reports To: Senior Executive Personal Assistant and Director of Personal Services

Salary: $130 – 150k + Generous Bonus & Benefits

An UHNW individual is seeking a polished and highly adaptable Personal Assistant to provide seamless day-to-day support across personal, lifestyle, and logistical needs. This role requires someone who thrives in fast-paced environments, demonstrates impeccable discretion, and embodies a “no task too big or too small” mentality.

The Personal Assistant will work closely with the Senior Executive Personal Assistant and Director of Personal Services, serving as a reliable backup while taking ownership of assigned responsibilities. Core areas include travel and event preparation, personal errands and logistics, and administrative support for the broader team. This position requires a proactive problem-solver who can pivot quickly as priorities shift while maintaining professionalism in all settings.

Key Responsibilities

Personal & Lifestyle Support

• Manage vehicles, bicycles, and recreational equipment

• Organize and maintain personal spaces, storage systems, and household logistics

• Oversee mail processing, deliveries, errands, and personal shopping

• Provide light laundry support and coordinate dry cleaning

Health & Wellness Logistics

• Track, order, and organize supplements

• Support meal coordination in partnership with contractors or vendors

• Assist with scheduling and documenting health and wellness appointments

Travel, Packing & Event Support

• Pack and unpack for domestic and international travel

• Maintain travel gear and ensure readiness of supplies at all times

• Assist in planning and preparing for large-scale events and festivals, including logistics, packing lists, and vendor coordination

• Provide backup travel logistics support (hotel bookings, rides, research, itineraries)

• Support onsite event execution, from guest welcome and setup to real-time problem-solving and post-event wrap-up

Administrative & Team Support

• Provide administrative assistance across the personal services team

• Manage document handling, including NDAs, contracts, and agreements

• Conduct research to support projects, purchasing decisions, and planning

• Support project management systems, SOPs, and organizational checklists

• Ensure confidentiality and accuracy when handling sensitive information

Special Projects & Ad Hoc Support

• Take ownership of assigned projects with accountability and follow-through

• Flexibly support urgent requests, shifting priorities as needed

Qualifications

• Prior experience supporting high-net-worth individuals or families strongly preferred

• Strong organizational, project management, and multitasking skills

• Tech-savvy; proficient in Google Suite and project/task management tools

• Professional presence with excellent verbal and written communication skills

• Highly adaptable and solutions-oriented in fast-changing environments

• Team-oriented yet able to work independently with minimal oversight

• Bachelor’s degree preferred but not required

Additional Requirements

• Hybrid schedule between Bay Area residences and remote work

• Must be onsite as needed, including occasional evenings and weekends

• Ability to lift up to 25 lbs. with or without reasonable accommodation

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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