Job Description

Our client, a respected non-profit organization, is seeking an Office Coordinator for a contract-to-hire role in Atlanta, GA.

The office is in Sandy Springs and the role will be fully onsite Monday through Friday during normal business hours. Some occasional evening and weekend events.

SUMMARY

The Office Coordinator will be responsible for overseeing and supporting the day-to-day operations of the office needs including reception, scheduling, office coordination, inventory management, logistics and space coordination. The role is critical in ensuring that the office runs smoothly, meeting the needs of staff, visitors, and external partners. The ideal candidate will have excellent customer service skills, be proficient in Office 365 and administrative systems, and demonstrate expertise with multiple tasking and proactive problem solving skills.

• ESSENTIAL FUNCTIONS Greet office visitors, apply security screening protocols, and assist with coordination of in office meetings.
• Answer phone and direct calls and inquiries to the appropriate staff member/department.
• Manage incoming and outgoing mail, packages, and deliveries.
• Create and maintain an inventory management system for office and event supplies.
• Ensure the break area is stocked and organized.
• Manage the office credit card for cross-departmental purchases including tracking expenses, recording receipts and submitting timely documentation for processing.
• Oversee in-office conference & huddle room bookings and coordinate room set-up with primary staff contact.
• Serve as primary contact with the Building & Conference Center for scheduling meetings and programs.
• Coordinate catering needs for in-office & building-based meetings, events and programs.
• Serve as primary contact for building security and any related issues regarding bathrooms, parking lot, community spaces, etc.
• Manage and maintain vendor relationships for office related equipment, supplies and support systems (building maintenance, cleaning, security, etc.).
• Maintain organization-wide event calendar and assist with scheduling and coordinating internal and external meetings.
• Maintain filing systems, both physical and electronic, to ensure documents are easily accessible. Also to include assisting with scanning, indexing, and organizing documents as needed.
• Provide general administrative support as needed.
• Provide occasional event support.
• Other duties as assigned.

QUALIFICATIONS:

• Minimum of 2-4 years of experience in an office administration or receptionist role.
• Proficiency in Office 365 (Outlook, Word, Excel, PowerPoint) and other administrative systems.
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking skills with attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Customer service-oriented with a professional demeanor. Self-motivated, reliable, and proactive.
• Available for occasional evening and weekend hours for event support.

PREFERRED QUALIFICATIONS:

• Experience in managing office supplies, mailroom operations, and coordinating office spaces is preferred.
• Experience working with nonprofit boards, foundation boards and other community and volunteer leaders

Pay Rate: $25.00/ hour

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