Job Description
🌟 U.S.-Based Executive Virtual Assistant (Full-Time, Pacific Time Hours) 🌟
$18-$22 Hour. Bonuses Avaliable
100% Remote | Growth Opportunity | Support the Founder of a Fast-Paced Home Services + Real Estate Business
We’re hiring a world-class virtual assistant to work directly with the founder of a rapidly growing home services and real estate investment business. This is a high-impact role for someone who is organized, tech-savvy, creative , and excited to bring structure to a dynamic, ever-changing workday.
You’ll handle a wide range of projects, communications, and mission-critical administrative tasks. We’re not just looking for someone to check boxes—we want a creative problem solver and proactive thinker who takes ownership of outcomes and thrives in a fast-paced, founder-led environment.
🕒 Required Work Hours
- Must work full-time Pacific Time hours (PST)
- Availability for 40–50 hours/week , with flexibility depending on business needs
- Occasional weekend or evening availability may be requested
📌 Key Responsibilities
- ✅ Founder Support
- Manage and maintain a complex executive calendar
- Book appointments, vendor meetings, service calls, and personal errands
- Handle real-time email, message, and voicemail triage
- Ensure the founder’s day is optimized and organized with follow-ups and reminders
- ✅ Project & Time Management
- Build project timelines and manage progress using tools like Asana, Trello, or ClickUp
- Create and document internal SOPs and process maps
- Track priorities and deadlines across departments
- Keep everything (and everyone) on track with follow-up, accountability, and updates
- ✅ Tech-Savvy Admin Support
- Build and manage Google Sheets/Excel reports (must know formulas, formatting, and sorting/filtering tools)
- Use tools like Slack, Zoom, Google Workspace, CRMs, and workflow automation platforms
- Light website and landing page editing (with tools like GoHighLevel or WordPress a plus)
- Handle light graphic design tasks in Canva and tech documentation
- ✅ Marketing & Social Media Support
- Help plan, schedule, and post to Instagram, LinkedIn, Facebook, TikTok, and YouTube
- Coordinate with designers or editors for content creation
- Engage with DMs, comments, and community conversations professionally
- Track campaign progress and engagement analytics
- ✅ Client & Vendor Interaction
- Professionally respond to inbound client and customer messages
- Schedule appointments and service visits
- Keep CRM records clean and up-to-date
- Follow up with leads, vendors, and partners as directed
🧠 You’re a Perfect Fit If You…
- Have 3+ years experience supporting an executive, founder, or entrepreneur
- Are a master of organization, follow-up, and proactive communication
- Thrive in fast-paced, ever-changing environments with minimal supervision
- Are an expert in project and time management (and actually enjoy it)
- Love solving problems before they happen
- Are comfortable managing multiple streams of communication and tools
- Can write well, think creatively, and bring ideas to the table
- Are tech fluent —you can pick up new tools fast and make them work for you
- Have a positive, upbeat attitude and care deeply about delivering excellence
🛠 Tools We Use (or You'll Be Expected to Learn Quickly)
- Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)
- Slack, Zoom, Loom
- GoHighLevel, Leap, -CRMs
- Canva, Meta Business Suite, Later, TikTok, LinkedIn
- Dropbox, Notion, ChatGPT, and more
🚀 What We Offer
- Competitive hourly rate (based on experience)
- Long-term, stable position with room for growth
- Direct mentorship from the founder
- Ability to shape and optimize your own systems and role
- Flexible virtual environment with a strong performance-based culture
Job Tags
Hourly pay, Full time, Remote work, Flexible hours, Afternoon shift,