Executive Personal Assistant to CEO Job at C-SUITE ASSISTANTS, Austin, TX

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  • C-SUITE ASSISTANTS
  • Austin, TX

Job Description

Executive Personal Assistant to the CEO/Founder, Venture Capital Firm, Austin, Texas, Hybrid

Our client, a highly successful venture capital firm that focuses on the tech and life sciences space is looking for an Executive Personal Assistant to provide “high touch” support for a very busy Founder and CEO. This is an exciting opportunity to play a critical role in helping to support the Founder both personally and professionally. The Founder is also heavily involved with many outside philanthropic projects. The ideal candidate has 5+ years as an Executive Personal Assistant working for a HNW or UHNW principal in a fast-paced environment (preferably finance or tech) and is a true team player. This is a hybrid role, 3 days a week in the office with flexibility depending on what is going on with the CEO’s schedule. He travels extensively.

About the Job

  • Help manage the CEO’s complex calendar, coordinate meeting schedules and logistics
  • Attend key meetings and take notes; follow-up on action items
  • Coordinate travel arrangements and logistics; Create detailed itineraries. Experience with private plane travel arrangements a plus
  • Support internal and external stakeholders and act as a liaison to the team
  • Be responsible for putting together events, dinners from start to finish; great project management skills
  • Be flexible and comfortable working outside standard hours within reason
  • Some personal work; run errands, ad hoc projects
  • Maintain utmost discretion and handle sensitive information professionally
  • Competitive Base salary and bonus, Comprehensive Health Benefits, 100% Paid for Employee and Family, 401K Match

About You

  • 5+ years supporting a HNW/UHNW principal, preferably in the finance or tech space. Experience working in the hospitality sector also a PLUS
  • Proactive and anticipatory mindset – always ten steps ahead
  • High emotional intelligence and strong judgment; able to act independently
  • Expert time management skills; organized and detail-oriented
  • Thrives in high-stakes, fast-moving environments
  • Tech-savvy: Google Suite, AI tool experience a plus
  • Strong communicator, diplomat, and relationship-builder
  • Discreet, trustworthy, and composed under pressure
  • A warm engaging personality that is a team player

Job Tags

Flexible hours, 3 days per week,

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