Job Description

Responsibilities:

• Answer and direct phone calls to the appropriate individuals or departments
• Manage incoming and outgoing mail, packages, and deliveries
• Schedule appointments and maintain calendars
• Assist with administrative tasks, including:
• Scheduling meetings and managing correspondence
• Coordinating travel arrangements
• Data entry, filing, and document organization
• Transcribing meeting minutes and drafting documents as needed
• Perform general office duties such as photocopying, scanning, and faxing
• Support and accompany the General Manager on business trips as required
• Assist with selected sales-related tasks, such as client communication, quote follow-up, and maintaining customer records — please note this is not a sales role, but may involve occasional sales support

This role is ideal for someone who enjoys solving problems, staying two steps ahead, and bringing a sharp eye to both details and big-picture needs.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Ability to maintain confidentiality of sensitive information
• Knowledge of QuickBooks or similar accounting software is a plus
• Professional phone etiquette and the ability to handle calls efficiently and courteously
• Bachelor’s degree or above required; equivalent experience may be considered

Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed.

🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Alvin Miranda

alvin@rrecruitersg.com

RRecruiter LLC

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