Job Description

Route One Group represents a conglomerate of companies dedicated to revolutionizing the trucking industry. With over 10 years of experience in the American market and a strong presence in Greater Chicago Area, Moldova, Serbia and Uzbekistan, we provide a comprehensive range of services, including IT solutions, mobile applications, cutting-edge navigation systems, dispatching, logistics, freight, and vehicle transportation. Our commitment to innovation and adaptability positions us as a leader in connecting every aspect of the trucking industry.

We’re looking for a proactive and highly organized Executive Assistant to support our CEO in managing day-to-day operations, communications, and organizational priorities. This role requires excellent coordination, communication, and multitasking skills, ideal for someone who thrives in a dynamic business environment and enjoys being one step ahead.

Schedule: Monday–Friday, 8 a.m. to 5 p.m. CST. Weekend/Holidays availability is expected upon request.

Responsibilities:

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements
• Conduct research, compile data, and prepare reports, presentations, and documents
• Review incoming correspondence, memos, and submissions; prioritize and route them appropriately
• Handle general office tasks: ordering supplies, maintaining databases, recordkeeping, and basic bookkeeping
• Organize and coordinate meetings and company events, including logistics, catering, and materials preparation
• Provide administrative and clerical support to office staff and other departments
• Continuously improve workflows and efficiency through manager feedback
• Perform other related duties as assigned

Requirements:

• Minimum 2 years of experience in administrative or executive support roles ; experience in the trucking/logistics sector is a plus
• High school diploma required; associate’s or higher degree in Business Administration, Marketing, PR, or a related field preferred
• Experience with CRM systems and other administrative tools
• Strong command of Microsoft Office Suite (or similar software)
• Ability to create professional reports, correspondence, and presentations
• Languages: Romanian and Russian required; English - upper-intermediate or higher
• Exceptional organizational and multitasking ability
• Strong communication and interpersonal skills
• Discretion and ability to handle confidential information
• Flexibility to manage shifting priorities and deadlines
• High attention to detail and accuracy

Only selected candidates will be contacted for the interview.

*By submitting your application, you agree to the processing of your personal data for recruitment purposes in accordance with the General Data Protection Regulation (GDPR). Your information will be handled with strict confidentiality, stored securely, and will not be shared with third parties without your consent. If your application is not successful, your data will be retained only for as long as necessary and then securely deleted.

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