Executive Assistant Job at Eleven Recruiting, Westlake Village, CA

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  • Eleven Recruiting
  • Westlake Village, CA

Job Description

Eleven Recruiting is actively seeking a highly organized, tech-savvy Senior Executive Assistant to support key technology executives including the Chief Digital Officer, Senior Director of Digital Product & Delivery, Chief Information Officer (CIO), and the EVP of Technology at a premier professional services firm. This role will serve as a strategic partner, ensuring seamless administrative operations across digital transformation, IT strategy, and product delivery initiatives.

Responsibilities:

  • Provide high-level executive support across digital and technology functions, ensuring confidentiality and professionalism at all times.
  • Manage dynamic calendars across multiple time zones, balancing internal meetings, client engagements, roadmap reviews, and executive offsites.
  • Prepare, format, and manage presentations, data decks, reports, product briefings, and meeting materials tailored to digital initiatives and IT programs.
  • Coordinate complex domestic and international travel aligned to product launches, IT forums, vendor summits, and technology site visits.
  • Own communications flow—filter and prioritize messages, respond on behalf of executives when appropriate, and ensure alignment across teams.
  • Draft internal memos, strategic updates, and digital transformation communications for executive circulation.
  • Conduct research, compile analytics, and synthesize technology or digital product data for executive-level briefings and decisions.
  • Act as a liaison between the executive team and digital product managers, scrum leads, engineering partners, and enterprise technology stakeholders.
  • Manage cross-functional projects related to product timelines, implementation milestones, or system rollouts.
  • Remain accessible for high-priority and time-sensitive matters, including during off-hours when required.

Qualifications:

  • Bachelor's degree preferred.
  • 7+ years of experience supporting senior executives in digital, technology, or product-driven environments.
  • Proficient in Google Workspace and Microsoft Office Suite, with strong fluency in PowerPoint/Slides for product reviews and Excel/Sheets for data tracking.
  • Comfortable working in agile, fast-paced environments supporting product teams, engineering groups, or IT operations.
  • Demonstrated discretion in handling confidential enterprise technology and strategic planning materials.
  • Outstanding communication, organizational, and prioritization skills with the ability to work independently and proactively anticipate needs.
  • Experience navigating highly matrixed teams and cross-functional communication lines.
  • Flexibility to adapt to shifting priorities, urgent requests, and high-volume workflows across multiple digital leaders.

Job Tags

Work at office, Shift work,

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