Job Description

About SquareGPS

SquareGPS builds Navixy, a global B2B SaaS platform in telematics and IoT, helping organizations manage fleets, assets, and field operations. We serve customers and partners in 130+ countries.

Role overview

We’re looking for a detail-oriented Part-time Bookkeeper to support day-to-day finance operations and monthly closes across two legal entities (US and Mexico). You’ll handle AP/AR, payments, payroll coordination (employees and contractors), benefits and reimbursement management, banking and cash tracking, and basic close tasks – partnering closely with our external CPA firm(s) on reporting and compliance.

Responsibilities

Accounts Payable / Accounts Receivable & Payments

• Manage vendor bills and customer receipts in the accounting system (e.g., QBO).
• Set up vendors and collect tax forms (W-9/W-8BEN).
• Prepare and schedule ACH/wires (domestic and international), verify banking details, and track invoice status.
• Monitor AR, apply cash, and follow up on outstanding balances.

Payroll (US and Mexico)

• Coordinate US payroll with our provider (employees) and 1099 payouts (contractors).
• Liaise with local partners/providers in Mexico on payroll processing (e.g., CFDI Nómina via local systems), ensuring accurate inputs and documentation.

Banking and Treasury

• Perform daily cash monitoring, payment calendars, and simple FX or intercompany transfers (per instruction).
• Complete bank reconciliations and maintain clean cash ledgers.

Reporting and Compliance

• Support monthly close (reconciliations, accruals/deferrals as directed), maintain a tidy GL, and prepare close support.
• Consolidate key figures for US + MX and assemble CPA packages (P&L, Balance Sheet, Cash Flow, schedules).
• Assist with year-end prep and audit/CPA requests.
• Keep documentation current (SOPs, vendor files, tax forms) and maintain excellent record hygiene.
• Communicate proactively with internal teams and external CPA partners.

What you will bring

• 3+ years of bookkeeping/accounting experience in SMB, tech, or SaaS (nice to have).
• Proficiency with QuickBooks Online (or Xero) and finance tools (e.g., Bill.com, Airbase/Ramp/Brex, Stripe, Wise, online banking portals).
• Solid grasp of AP/AR, bank recs, month-end basics (accruals/deferrals), and close support.
• Experience working with CPA guidance and US GAAP basics (within a bookkeeper scope).
• Languages: Russian – required; English – required (professional written & spoken). Spanish – a plus (okay to use online translation tools with MX systems).
• High integrity, attention to detail, confidentiality, and reliable weekday morning (PT) availability.

Work setup and compensation

• Part-time, hybrid (primarily remote) with occasional office time in Westlake Village.
• Morning PT hours are mandatory (specific window agreed upon).
• Hourly compensation is competitive and commensurate with experience.
• Employment arrangement: employee or contractor — open to discussion based on circumstances.

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