Job Description

Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? A reputable organization is seeking an Office Administrator. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys a wide range of responsibilities.

Key Responsibilities:

• Oversee and execute all front office administrative tasks including reception, scanning, CRM updates, mailroom operations, and office supply management.
• Supervise office services staff including timecard approval, performance management, recruitment, and onboarding.
• Act as the primary liaison to building management for maintenance, security, and office services coordination.
• Set priorities and manage workflow to ensure efficiency and service excellence.
• Coordinate office moves, furniture installations, and workspace configurations.
• Manage all incoming/outgoing mail and ensure timely distribution.
• Handle print production and fulfillment requests, including presentation binding.
• Maintain kitchen and office supply inventory.
• Ensure company phone lists and directories are current and distributed.
• Oversee file storage systems both on-site and off-site.
• Build and maintain relationships with vendors and service providers.
• Serve as the key contact for office equipment including phones, printers, copiers, and fax machines.
• Provide backup support for Receptionist and Administrative Assistant as needed.

Qualifications:

• Education: High School Diploma or equivalent (required)
• Experience: Minimum of 2 years in office administration or coordination
• Strong customer service orientation with a positive, team-first attitude
• Ability to work independently and manage multiple tasks efficiently
• Excellent attention to detail and organizational skills
• Strong interpersonal and communication abilities
• Ability to remain effective in high-pressure or ambiguous situations

We welcome applicants from all backgrounds and experiences—including recent graduates, college students with administrative experience, and seasoned professionals. If you're motivated, eager to learn, and ready to make an impact, we encourage you to apply and grow with us.

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