Job Description

Key Responsibilities:

• Processing PO Invoices: Accounts payable professionals verify, process, and record invoices to

ensure they match purchase orders and receipts. This helps avoid duplicate or unauthorized

payments.

• Non-PO Invoice Processing: Verifying invoices for legitimacy ensures that transactions are

accurate and adhere to company policies. Resolving payment disputes efficiently

is crucial for strengthening vendor relationships. This step is critical for fraud prevention.

• Payment Processing: Timely scheduling and execution of payments through checks, ACH, or wire

transfers to uphold financial commitments and maintain credibility with vendors.

• Vendor Management: Maintaining up-to-date vendor profiles, handling contact information,

verifying W9/TIN and Payment details.

• Statement Reconciliations: Generate accounts payable summaries and reconcile against the

vendor statement. Reply timely to the vendor's emails. Always provide high service to suppliers

and to internal stakeholders.

• Expense Management: Reviewing and approving employee expense reports ensures alignment

with company policies, preventing misuse and maintaining accountability. This responsibility will

also include the payments of customer refunds and accommodations to adhere to contractual

mandates.

• Internal Account Reconciliation: Accounts payable professionals reconcile account balances and

track expenses to ensure compliance with internal policies and external regulations.

• Audit Support: Ensuring that all financial documents are accurate for auditing, payment, and tax

purposes. This is a critical responsibility for company compliance

Qualifications:

• Experience in an AP role within a shared services organization is highly recommended

• Knowledge of 3-way matching (PO, receipt, invoice) and experience handling inventory-related

AP transactions.

• Familiarity with Excel, ERP systems and AP software (Expense reimbursement, invoice

workflows).

• Excellent organizational and time management skills with the ability to prioritize and meet

deadlines.

• Strong communication and interpersonal skills for vendor and cross-functional collaboration.

• High attention to detail, problem-solving skills, and a process improvement mindset

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